Privacy Policy


What this privacy policy covers

In accordance with the Data Protection Act, this policy gives you information about how WSBRC treats personal information received from our website visitors. By using this website, you consent to the data practices described in this statement.

What is personal information?

Personal information is defined as information about you that is personally identifiable such as your title, name, address, email address and phone number.

Uses of personal information
  • WSBRC will use your details for:
  • Delivering the products or services you have requested
  • Informing you of new products and services
  • Communications about conservation and biological recording activities
  • Administering volunteer records
  • In-house research and analysis
  • The purpose of prevention and detection of crime


Disclosure of data

WSBRC will not sell your contact details to another organisation and not share your data with other charities for marketing purposes.

The Privacy Policy will apply whenever you provide personal information, except as required by law, where WSBRC can pass on personal data without consent, for example, for the purpose to prevent and detect crime.

Links to third party websites

WSBRC website contains hyperlinks to many other websites. This information is supplied in good faith, in case it is of interest, or use, to WSBRC website users. WSBRC is not responsible for the content or functionality of any of these external websites – but please let us know if a link is not working (use the ‘Contact us’ link which can be found at the top of every page). Visitors to the Wiltshire & Swindon Biological Records Centre website should be aware of the following:

If an external website requests personal information from you, this information is supplied to, stored and used by the company concerned – it is not covered by WSBRC’s Data Protection Notice. It is good practice to read the privacy policy of any website at which you are considering registering any personal information.

Changes to the privacy policy

We may update this policy from time to time. Please check this page regularly for notification of any significant changes in the way we treat your personal information.

This website is operated by WSBRC, c/o WWT Elm Tree Court, Long Street, Devizes, Wiltshire, SN10 1NJ. Reg charity:  266202


WSBRC website uses cookies to collect information about how the site is used by its visitors. Cookies provide statistical information about visits to pages on the site, which may include the duration of individual page views, paths taken by visitors through the site, and other general information. None of this information is associated with you personally.

The WSBRC website uses a ‘session cookie’ to identify your browser ‘session’ as you move between pages on the website and perform activities.

The website cookie allows our website to recognise each subsequent request from your browser as being the same browser that made the initial request to our website. By knowing that each subsequent request is related to the first, our website is able to track your actions as you move around the website and to provide interactive features.

By analysing how our website is being used in general, we can improve the website experience for future visitors. Should you experience any problems in using our website, our website developers may be able to use this information to track down your specific user-journey and investigate and fix any issues that might arise.

The cookie itself is a very small text file that is stored on your device (for example, your PC or your phone) by your web browser. It contains a simple text code that your browser sends back to our website each time you browse to a new page. This allows the website to look up your specific session and associate data for that session with your browser. The data itself is not stored in your cookie but on the server(s) operating the website.

Each page on our website is generated by a sophisticated Content Management System (CMS). This system provides a number of interactive features where your experience may be tailored according to your past activity on the website. Such features require the ‘session cookie’ to operate:

  • The session cookie provides the ability for you to log on to our website using your unique user name (or e-mail address) and password.
  • The session cookie provides the means for you to take part in votes (or polls) on the website.
  • The session cookie provides the means to remember the services you have selected for purchase, to identify which stage you are at in the payment process, to associate the personal information you have entered with your order(s) and your last selected delivery address.
  • The session cookie provides the means to remember whether you have ‘liked’ our Facebook page or ‘follow’ our Twitter page.

As we improve our website over time, similar and more advanced features may be added that also require a ‘session cookie’ to operate.

Google Analytics

The WSBRC website uses cookies to allow Google Analytics to function correctly. Google Analytics is a free web analytics tool, which helps measure the usage of our site, show relevant advertising and track the results of our advertising on third party websites. These cookies have names that begin with __utm such as __utma and __utmz.

Google analytic cookies are used to collect information about how visitors, like you, use our website. This information is collected in an anonymous form and is used to inform us how the site can be improved. It reports website trends without identifying individual visitors. The cookies store information such as the number of visits to the website and what site referred the visitor to the web page. We use the information to view reports about how visitors interact with the website and to help us improve the website. A different set of cookies is used for each website, and visitors are not tracked across multiple sites.

To opt out of being tracked by Google Analytics across all websites visit

Google’s privacy policy:

How to control and delete cookies

You may restrict or block the cookies which are set by the Wiltshire & Swindon Biological Records Centre website, or any other website, by referring to the ‘Help’ option on the menu bar of your browser. This will tell you how to prevent your browser from accepting new cookies; notify you when you receive new cookies; and disable cookies altogether.

You can also find out more about cookies, and how to manage them, by visiting

Please be aware that restricting cookies may impact on the functionality of the WSBRC website.

Local Shared Objects (Flash Cookies)

The WSBRC website uses Adobe Flash Player to provide video content. Local Shared Objects (commonly known as Flash Cookies) may be used to improve user experience, for example to save your playback preferences. Flash Cookies are similar to cookies, however they are managed differently.

How to disable Flash Cookies:

Information on how to disable and delete Flash Cookies is provided on the Adobe website at

Your experience of the WSBRC website may be affected if you restrict the use of Flash Cookies.

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